Approvals & Activity

Yuki asks before it acts. Before it adds a shared expense, deletes a transaction or creates an event, it shows an approval card with exactly what will happen and two buttons, Allow and Not now. Everything Yuki did is listed in Activity, and most of it can be undone for 30 days.

Does Yuki ask before it does something?

Yes. Before Yuki does something for you — adds a shared expense, deletes a transaction, creates an event — it shows an approval card: “Yuki wants to: …”, with what exactly will happen, and two equal buttons, Allow and Not now. The card is built from the action itself, not from what the assistant says about it, so what you allow is what runs.

The card says what happened

Once you decide, the card changes to match. A done action gets a done title — “Shared expense added”, “Transaction deleted”, “Event created” — instead of still reading like a question. Approved but still running reads “You approved: …”; the rest say Not done, Couldn’t, Expired, Undone or Already decided. Some cards also offer “Don’t ask again for this in this chat”.

Can I undo what Yuki did?

Yes, most actions can be undone for 30 days from Activity. A removed trip, charge or subscription is kept for 30 days so it can be put back. Activity (a segment of Chat on your phone, and in the web sidebar) lists everything Yuki has done, by day, with a count of what’s waiting for you; tap an entry to open the real record. Where something genuinely can’t be undone, such as an email that has already gone, Yuki says so rather than offering an undo that does nothing.

Can Yuki ask less often?

Yes, with Autopilot: turn on Let Yuki act on my behalf. Off, Yuki asks before every action. On, How far a yes goes decides how often it asks again; Standing permissions lists each “don’t ask again” you gave, with Revoke.

What does Read mean on a connection?

Read means Yuki can answer from that service and can’t change anything in it. Gmail, Google Calendar and your other services are listed in Settings → Connections (Connected apps in the web sidebar, or the Apps card in All features), each marked Read or Can act. You can connect Google from the web too.

How long does an approval card wait for me?

Most approval cards stay open for 24 hours. After that the card reads Expired and nothing happens, so ask Yuki again if you still want it. A card you missed in chat can still be decided from Activity, on your phone or on the web.

What does “Don’t ask again for this in this chat” do?

It lets Yuki repeat that same kind of action in that one chat without asking, for 2 hours or 5 uses, whichever comes first. It works for four actions: creating calendar events, removing trip legs, removing charges and removing subscriptions; for anything else Yuki still asks. Each permission is listed under Standing permissions with when it ends and how many uses are left, and Revoke ends it at once.

How do I find something in Activity?

On the web, filter Activity by All, Needs you, Done or Needs a look. Entries are grouped by day, and an action that can still be undone has an Undo button.

What do the words in Activity mean?

• Waiting for you: Yuki needs your OK.
• Running: you allowed it and it’s under way.
• Done, Failed or Expired: what it says.
• Kept as is: you chose Not now.
• Restored: you undid it.
• Didn’t finish: Yuki couldn’t confirm the result.

What if an action didn’t finish?

Yuki never offers that approval card again, so nothing is sent twice by accident. Open the entry to check what happened, and ask Yuki again if it’s still needed.

What happens when I undo an event with guests?

The event is cancelled and every guest gets a cancellation, so Activity says Cancelled for everyone instead of Restored. Some entries also have Open in Gmail or Open in Calendar.